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Prompt reporting also enables the Department to provide guidance on policy or operations to ensure casework consistency.It is important that the information contained in CIS entries and cables is consistent, comprehensive and clear.
child abduction or welfare) that must be reported to Consular Operations.
Consular officers should avoid contact through less formal channels (Facebook, Whats App, text and instant messaging and so on) unless it is deemed necessary. Officers should carefully assess whether the identification of third parties is appropriate and/or necessary in their reporting.
In general, to ensure case records are as comprehensive as possible, consular officers should record details of third persons in CIS where there is an established link to the case.
Reports should be succinct and include all relevant facts for casework management.
Speculation, generalisations or information in the nature of 'for your background only' should be avoided, as the Department may be legally obliged, when requested, to provide casework files or reports to individuals under FOI legislation.
Posts should exercise particular care in cases where the consular client may be vulnerable, where next of kin (NOK) are expecting updates and/or where cases are likely to attract ministerial and/or media attention.
All communication with clients and other stakeholders must be recorded in CIS.All casework reporting must be by cable, including non-DFAT posts (Austrade posts).CIS emails should only be used for casework reporting when the cable network is not working.The specifics and the urgency will determine how often the case is resubmitted.Resubmits provide a reminder when there is action required on a case and minimises the need for chase up cables from Consular Operations.The Department aims to give consular assistance to Australian citizens whose welfare is at risk abroad, while respecting their rights to privacy. Those more frequently experienced are covered in this Handbook however it is not possible to cover all situations.